Headshot Station
The best attendee value-add for your next event!
Bring Our Headshot Station to Your Next Event!
A Takeaway They'll Actually Use
Most event swag ends up forgotten. A professional headshot gets used for years—on LinkedIn, company websites, and professional bios.
Elevates Your Event
A headshot station adds a premium, professional touch that reinforces the quality of your conference or meeting.
Keeps People Talking
Attendees share their new photos online, extending your event's reach and keeping your brand visible long after it ends.
Effortless for Your Attendees
No booking a photographer, no coordinating schedules. They scan a QR code, pick a time, and walk away with a polished photo in minutes.
Pre-Event
Once you book, we handle the setup so your attendees can start reserving their time slots right away.
That's it. No spreadsheets, no back-and-forth, no chasing people down. Attendees manage their own appointments, and you get a fully booked schedule without lifting a finger.
What We Do
Build a custom scheduling portal branded with your company or event logo
Provide QR codes you can add to signage, emails, or event materials
Send automated reminder emails to attendees one day before and the day of their appointment
What Your Attendees Do
Scan the QR code or visit the booking link
Pick a time slot that works for them
Reschedule or cancel if plans change
At Your Event
We arrive with everything we need—backdrop, lighting, and equipment—and set up in approximately 10' x 15' of space. A dedicated room with controllable lighting is ideal, but we can adapt to your venue.
With 5-minute sessions (12 appointments per hour), we move efficiently without rushing—so every attendee gets a great photo and a great experience.
What To Expect
Each session takes about five minutes from check-in to final shot
Attendees see their photos on-site and approve their favorites before they leave
We accommodate walk-ins when the schedule allows, so no one misses out
We recommend grey backdrops for most headshots, but white and black are also available
Keep Things Running Smoothly
Scheduled attendees are guaranteed their time slot
Late arrivals are moved to walk-in status or can reschedule
We honor all scheduled appointments, then close at the contracted end time
Post-Event
After the event, we take care of the editing and delivery so you can focus on your post-event wrap-up.
No chasing down files, no distributing photos yourself. Attendees get their headshots straight to their inbox, ready to upload wherever they need them.
What Happens Next
Every headshot receives the same high-quality retouching
Attendees can request more or less editing, or ask us to focus on specific areas
Each attendee receives up to two final edited images
Photos are delivered directly to attendees via email download link within 10–14 days
What You Receive
A complete attendee list with names and emails from the booking portal
We don’t send attendee headshots directly to you in most cases. As we send multiple headshots to each attendee, if you want to use one of the headshots we send them, we ask that you reach out to them directly so that they can provide the headshot they prefer to you.
What Our Clients Are Saying
“I worked with Noah and his team on two conferences—one in Indianapolis and another in Louisville. He provided conference photography and ran a professional headshot station for our attendees. Noah was great to work with and fit in seamlessly with our staff. I appreciated his flexibility and go-with-the-flow attitude, especially since things are always changing at the last minute during a conference. He made sure we got all the shots we requested—and more—and delivered edited images quickly. I highly recommend working with Noah if you’re looking for a friendly and professional conference photographer.”
— Carolyn Dorf, Director of Events, Collaborative Communications
“Noah was great to have on-site at our event for a headshot lounge, and attendees loved their photos.”
— Kailee Bennett, Marketing Communications Strategist, Sigma Nursing
“Noah has been a great partner to work with for everything from event photography to podcast editing. He can be trusted to deliver as promised, and I would highly recommend NTH Productions to anyone with media needs.”
— Grant Carpenter, Executive Director, Indiana Society of Association Executives
Frequently Asked Questions
What space do you need for the booth?
Approximately 10' x 15'. We recommend a dedicated room where we can control the lighting for consistent results across all headshots.
Can you set up multiple booths at the same event?
Yes, we can accommodate multiple booths for larger events or tighter schedules. Keep in mind that additional booths may extend the delivery turnaround beyond our standard 10–14 days.What is your process for an architectural photography shoot?
What backdrop options do you offer?
We provide white, black, and grey backdrops. Grey works best for most headshots, but we're happy to discuss which option suits your event.
How many final photos does each attendee receive?
Each attendee receives up to two edited headshots, delivered directly to their email.
Can attendees request specific retouching?
Yes. Everyone receives the same high-quality editing, but attendees can request more or less retouching or ask us to focus on specific areas.
Can you accommodate walk-ins?
Yes, we take walk-ins when the schedule allows. However, we recommend using the booking portal to guarantee a time slot and prioritize all scheduled appointments over walk-ins. Attendees who do not schedule an appointment and try to walk-in are not guaranteed a headshot.
What happens if an attendee misses their appointment?
Late arrivals are moved to walk-in status and accommodated as availability allows, or they can reschedule for another open slot.
Do you travel for events?
Yes. We're based in the Midwest but available nationwide and internationally.